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The tool for trainers who want to follow their clients’ progress

Your clients book and pay online, fill in their health form and sign the waiver before the first session. You record their measurements, build their training plan, and they see their progress in their own space. Kitobiz is designed in Montréal for freelancers, including personal trainers and kinesiologists.

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Sample interface · fictional data

Hello Camille

Activity at Example Workshop · this week

Requests received

4

2 new today

Appointments

3

next one Thursday, 10 a.m.

Pending quotes

$2,450

3 quotes sent

To receive

$3,180

including $1,200 overdue

Projected balance (3 months)

$8,700

a forecast, not a guarantee

Collected this month

$5,240

payments received

Plans in one file, measurements in a notebook?

  • The health questionnaire is filled on paper at the first session.
  • Starting measurements get lost, and the client doesn’t see their progress.
  • You no longer know how many sessions are left in the package.
  • The client who drops off after three weeks goes unnoticed.

From the starting assessment to the first results

  1. 1

    The booking

    The client books an assessment or a package on your card and pays online.

  2. 2

    The health form

    Seven readiness questions, their limitations, an emergency contact and the waiver, signed online.

  3. 3

    The plan

    You record their measurements and build their plan; they find it in their space and as a PDF.

  4. 4

    The follow-up

    Their measurements as a chart, a reminder when one session is left, and a note if they stop coming.

What you get in Kitobiz

  • Ready services by specialty: personal training, group classes, class pass, membership
  • Public class schedule: open spots live, online booking
  • Waiting list: the freed spot is offered automatically
  • One-click attendance, class pass counted down at each visit
  • Memberships billed automatically, automatic payment, pause
  • Health form with readiness questionnaire and waiver signed online
  • The client’s measurements and progress as a chart
  • Training plan in the client’s space and as a PDF
  • Automatic emails: welcome, client who stopped coming, pass almost used, anniversary
  • Mini site with your classes and testimonials

Frequently asked questions

Does the waiver replace liability insurance?

No. The waiver informs the client of the risks and keeps a record of their consent. Keep your liability insurance and have the text reviewed by a professional.

Can I issue receipts for insurance?

Yes, in kinesiology: a receipt with your member number is prepared from each paid invoice.

Is it free to start?

Yes, you can create your account for free. The paid plans are presented in the pricing section.

Try Kitobiz for free

Appointments, quotes, invoices, payment reminders and payments in one place. Create your account in a few minutes.

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See also