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The tool for massage therapists who want to treat rather than fill out receipts

Your clients book online, sign their health form and get their advice after the massage. You note the areas and pressure, and you print the insurance receipt with your association and member number. Kitobiz is designed in Montréal for small businesses, including massage therapists.

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Sample interface · fictional data

Hello Camille

Activity at Example Workshop · this week

Requests received

4

2 new today

Appointments

3

next one Thursday, 10 a.m.

Pending quotes

$2,450

3 quotes sent

To receive

$3,180

including $1,200 overdue

Projected balance (3 months)

$8,700

a forecast, not a guarantee

Collected this month

$5,240

payments received

Receipts and reminders take your evenings?

  • Every client asks for a receipt for their insurance.
  • Treatment notes are in a notebook or in your head.
  • Packages of 10 massages are counted by hand.
  • A client who doesn’t show up is an hour lost.

From the booking to the insurance receipt

  1. 1

    The client books

    The massage, the length, the time, and your cancellation policy accepted; they confirm before coming.

  2. 2

    The treatment noted

    Reason for the visit, areas worked, pressure, techniques and advice given, on their file.

  3. 3

    The insurance receipt

    From the paid invoice: your association, your member number, the date and the treatment.

  4. 4

    The next appointment

    Advice the next day, then the reminder at the right time for a follow-up or a maintenance massage.

What you get in Kitobiz

  • Online booking with deposit, waitlist and attendance confirmation
  • Cancellation policy accepted when booking, no-shows counted, no-show fees to bill
  • Beauty file: allergies in plain sight, health form to redo every year
  • Every visit with its formula, notes and before and after photos, kept private
  • “Time to book again” sent according to each service’s delay
  • Thank-you and aftercare advice the next day, with the button to leave a review
  • Session packages paid ahead, counted down at each visit
  • Gift cards sold online with a code, or in person
  • Mini site with your prices and your before and after photos
  • Phone assistant that books appointments while you work

Frequently asked questions

Is the insurance receipt accepted by every insurer?

It shows what insurers usually ask for: your association, your member number, the date, the treatment and the amount paid. Each insurer has its rules: check your association’s.

Are my treatment notes confidential?

Yes. They stay on the client’s file, visible only to your team.

Is it free to start?

Yes, you can create your account for free. The paid plans are presented in the pricing section.

Try Kitobiz for free

Appointments, quotes, invoices, payment reminders and payments in one place. Create your account in a few minutes.

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See also