Kitobiz
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The tool for real estate brokers who don't want to forget anything

Receive evaluation requests, track every transaction from the promise to purchase to the notary, see your commission before the signing and stay in touch with past clients. Kitobiz is designed in Montréal for freelancers and small businesses, including brokers.

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Sample interface · fictional data

Hello Camille

Activity at Example Workshop · this week

Requests received

4

2 new today

Appointments

3

next one Thursday, 10 a.m.

Pending quotes

$2,450

3 quotes sent

To receive

$3,180

including $1,200 overdue

Projected balance (3 months)

$8,700

a forecast, not a guarantee

Collected this month

$5,240

payments received

Do your transactions live in your calendar, your texts and a scrap of paper?

  • A financing condition is about to expire and you notice the day before.
  • You don't know exactly what you'll keep once the cooperating broker and the agency are paid.
  • A brokerage contract expires before you called the seller back.
  • Your past buyers forget you, and renew their mortgage or sell with someone else.

From the evaluation request to the purchase anniversary

  1. 1

    Receive the request

    Through your business card, your mini site or a buyer or seller form: every request lands in the same place.

  2. 2

    Present your services

    Send a clear services proposal that the client accepts online. The OACIQ brokerage contract is then signed as usual.

  3. 3

    Track the transaction

    Add the key dates: end of the brokerage contract, financing, inspection, notary, occupancy. Kitobiz creates a task before each one.

  4. 4

    Stay in touch

    Once the sale closes, Kitobiz plans a check-in after a month, the purchase anniversary and your buyers' mortgage renewal.

What you get in Kitobiz

  • Transactions on every client file: property, asking, offer and final price, stages
  • Reminders before the brokerage contract ends, the conditions, the notary and occupancy
  • Calculated commission: rate, cooperating broker's share and agency's share
  • Expected commissions added to your finances and cash flow
  • After-sale follow-ups: review request, purchase anniversary, mortgage renewal
  • Business card and mini site with your listings, a mortgage calculator and your OACIQ mentions
  • Ready-to-use forms: buyer, seller, showing request, rental
  • Services proposals for sellers and buyers, accepted online
  • Online appointment booking, with confirmations and reminders
  • A phone assistant that answers while you are at a showing

Frequently asked questions

Does Kitobiz replace the OACIQ forms or my agency's tools?

No. The mandatory forms (brokerage contract, promise to purchase, seller's declarations) and your agency's tools stay the same. Kitobiz organizes your relationship with your clients: requests, appointments, dates not to miss and follow-ups.

Does Kitobiz take care of my obligations to the OACIQ?

No. Kitobiz helps you keep your files and follow-ups in order, but your professional obligations (record keeping, advertising, disclosures) remain yours. If in doubt, check with your agency or the OACIQ.

Does the commission calculation include taxes?

It shows your share before taxes, after the cooperating broker's and the agency's shares. Taxes depend on your GST and QST registration.

Is it free to start?

Yes, you can create your account for free. The paid plans are presented in the pricing section.

Try Kitobiz for free

Appointments, quotes, invoices, payment reminders and payments in one place. Create your account in a few minutes.

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See also